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Why choose reconditioned equipment for your company?

The renewal of IT equipment is an integral part of the life cycle of an IT asset. Production shutdowns, end of manufacturer’s warranty, operating system upgrades, changes in usage….

In addition to the cost, there are many technical and operational issues to consider when renewing IT equipment

  • Homogeneity of the equipment in the case of partial renewal
  • Training employees to use the new equipment
  • Changing the look and feel if the form-factor differs from one generation to the next

However, they are not inevitable. Recourse to reconditioned equipment makes it possible to extend the lifespan of one’s equipment and therefore to delay its renewal. It is also a good way to make the company part of a sustainable digital approach.

What is refurbished equipment?

Refurbished IT equipment is not the same as second-hand equipment. Reconditioned equipment is an IT asset that has been used, even if only a little, and then tested. It is often a question of computer equipment taken back for resale.

To be qualified as “reconditioned”, a piece of computer equipment must have :

  • received a complete “software reset”, i.e. the total erasure of configurations and applications installed on the equipment
  • received an approved and certified data erasure
  • consumables replaced as new (strap, stylus, touch screen, keyboard, etc.)
  • had damaged components replaced to ensure professional quality use
  • graded / rated according to its aesthetic condition

Refurbished computer equipment may be recent but it is generally obsolete, i.e. it has been discontinued by the manufacturer. Reconditioning thus allows them to benefit from a second, third or even fourth life to continue to meet the needs of companies wishing to extend the life of their IT equipment.

Saving money

Refurbished equipment is generally more expensive than second-hand, but also of higher quality, with longer lifetimes. Prices compared to new are between 15 to 25% cheaper for refurbished equipment. Count on a reduction of 30 to 40% of new prices for a refurbishment. If the service is limited to a conclusive test run, the prices can even represent a 50% saving compared to the purchase of new computer equipment.

Reuse can thus be part of any policy aimed at reducing expenditure on the renewal of IT equipment.

Although the economic benefit is often highlighted, it is not the only advantage that drives companies to buy their barcode scanners, cash register equipment, computers and smartphones in reconditioned form.

One of the major challenges to which refurbished equipment provides a solution is the homogeneity of the equipment.

Ensuring the uniformity of your IT equipment

The uniformity of the IT park represents a major challenge. Employees who all work from the same devices also use the same functions and processes, the same accessories and the same software versions. By keeping a uniform fleet as long as possible, the entire IT system of the company is facilitated.

This standardisation also makes it possible to homogenise the data obtained from the use of the IT equipment. This homogeneity is essential to facilitate the collection and processing of information for strategic analysis by the general management.

Staying in control of your IT projects

The use of refurbished equipment represents a major advantage. Let’s say a company is faced with a break in business from its usual manufacturer of computers, barcode scanners or payment terminals.

The use of reconditioned equipment allows it to delay the renewal of its IT equipment, to save time by keeping a homogeneous fleet for longer.

Far from competing with new equipment, refurbished equipment offers IT and mobile fleet managers flexibility in managing their fleet. They can thus ensure a smoother transition between 2 generations of equipment while avoiding the inconvenience of production breaks.

Aligning with regulations for digital responsibility

Legislation governing IT equipment is becoming increasingly rigid and multiplying. They are becoming increasingly strict and are aimed in particular at protecting the environment and combating electronic waste. Most of the recent regulations are aimed at promoting circular economies.

The aim is to limit the waste of resources and the environmental impact of the production of new products:

  • The AGEC law, “anti-waste for a circular economy”, has been in force since 1 January 2022. It obliges companies to recycle and reuse
  • The law for digital sobriety (Loi REEN) aims to reduce the environmental impact of IT in France
  • The anti-waste law means that manufacturers of electrical appliances must communicate the reparability index of their equipment from 1 January 2021
  • The European Commission’s November 2020 resolution on more responsible digital consumption calls for the fight against programmed obsolescence and the promotion of reuse and recycling.

Limit your ecological impact and reduce your carbon footprint

Opting for refurbished IT equipment can significantly reduce your carbon impact. A new office computer can emit between 30 and 400 kilograms of CO2 equivalent (kg CO2 eq.). A significant footprint, mainly due to its production. A reconditioned computer machine represents on average only 10% of CO2 due to its refurbishment, 18% due to its use, 3% due to its transport and 1% due to its final recycling.

Reuse also helps to preserve abiotic raw materials from being overused in the production of new equipment. It is also the best way to safeguard biodiversity and limit our water consumption

Codeo has already avoided the emission of 3,100 tonnes of CO2 in 2019, thanks to its promotion of refurbished IT equipment. Our group is committed to a greener and more sustainable circular economy. Refurbishment therefore allows us to support companies in their Corporate Social Responsibility (CSR) objectives, low-carbon strategy and Environmental, Social and Governance (ESG) investments.

At Codeo, the reuse of IT equipment is the cornerstone of our CSR policy.

Reliable refurbishment

Reconditioned equipment is carefully refurbished. It is also tested to ensure its performance.

In detail, most of the second life assets managed by Codeo follow the same “test and clean” refurbishment process:

  • diagnostic tests and assessment of the external condition grade ;
  • possible repairs and replacement of defective parts;
  • cleaning and replacement of screens, shells, keyboards, membranes etc. ;
  • Final test for pre-sale inspection;
  • sale under warranty for up to 3 years.

Depending on the case, Codeo will either refurbish or recondition the equipment. To find out more about our refurbished equipment offer, see our page on computer fleet renewal.

For a personalised study of your project, do not hesitate to contact our teams!